DEFINITIONS AND LEGAL REFERENCES

PERSONAL DATA (OR DATA)

Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

USAGE DATA

Information collected automatically through this website (or third-party services employed in this website), which can include: the IP addresses or domain names of the computers utilized by the users who use this website, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the user, the various time details per visit (e.g., the time spent on each page within the website) and the details about the path followed within the website with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.

USER

The individual using this website who, unless otherwise specified, coincides with the data subject.

DATA SUBJECT

The natural person to whom the personal data refers.

DATA PROCESSOR

The natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller, as described in this privacy policy.

DATA CONTROLLER

The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data, including the security measures concerning the operation and use of this website. The data controller, unless otherwise specified, is the owner of this website.

THIS WEBSITE

The means by which the personal data of the user is collected and processed.

SERVICE

The service provided by this website as described in the relative terms (if available) and on this site/application.

EUROPEAN UNION (OR EU)

Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

COOKIES

Small sets of data stored in the user’s device.

LEGAL INFORMATION

This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).

This privacy policy relates solely to this website, if not stated otherwise within this document.

TYPES OF DATA COLLECTED

Among the types of personal data that this website collects, by itself or through third parties, there are: cookies, username, email address, various types of data, usage data, website, first name and last name. Complete details on each type of personal data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the data collection. Personal data may be freely provided by the user, or, in case of usage data, collected automatically when using this website. Unless specified otherwise, all data requested by this website is mandatory and failure to provide this data may make it impossible for this website to provide its services. In cases where this website specifically states that some data is not mandatory, users are free not to communicate this data without consequences to the availability or the functioning of the service. Users who are uncertain about which personal data is mandatory are welcome to contact AI Meets FM. Any use of cookies – or of other tracking tools – by this website or by the owners of third-party services used by this website serves the purpose of providing the service required by the user, in addition to any other purposes described in the present document and in the cookie policy. Users are responsible for any third-party personal data obtained, published or shared through this website and confirm that they have the third party’s consent to provide the data to the owner.

MODE AND PLACE OF PROCESSING THE DATA

METHODS OF PROCESSING

AI Meets FM takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the data. The data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to AI Meets FM, in some cases, the data may be accessible to certain types of external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as data processors. The updated list of these parties may be requested from AI Meets FM at any time.

LEGAL BASIS OF PROCESSING

AI Meets FM may process personal data relating to users if one of the following applies:

Users have given their consent for one or more specific purposes. Note: Under some legislations AI Meets FM may be allowed to process personal data until the user objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of personal data is subject to European data protection law

provision of data is necessary for the performance of an agreement with the user and/or for any pre-contractual obligations thereof

processing is necessary for compliance with a legal obligation to which AI Meets FM is subject

processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in AI Meets FM

processing is necessary for the purposes of the legitimate interests pursued by AI Meets FM or by a third party.

In any case, CodexTheme will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

PLACE

Depending on the user’s location, data transfers may involve transferring the user’s data to a country other than their own. To find out more about the place of processing of such transferred data, users can check the section containing details about the processing of personal data. Users are also entitled to learn about the legal basis of data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by AI Meets FM to safeguard their data. If any such transfer takes place, users can find out more by checking the relevant sections of this document or inquire with AI Meets FM using this contact form.

RETENTION TIME

Personal data shall be processed and stored for as long as required by the purpose they have been collected for. Therefore: personal data collected for purposes related to the performance of a contract between AI Meets FM and the user shall be retained until such contract has been fully performed. Personal data collected for the purposes of the AI Meets FM legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by AI Meets FM within the relevant sections of this document or by contacting AI Meets FM. AI Meets FM may be allowed to retain personal data for a longer period whenever the user has given consent to such processing, as long as such consent is not withdrawn. Furthermore, AI Meets FM may be obliged to retain personal data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority. Once the retention period expires, personal data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

THE PURPOSES OF PROCESSING

The data concerning the user is collected to allow AI Meets FM to provide its services, as well as for the following purposes: traffic optimization and distribution, hosting and backend infrastructure, registration and authentication, analytics, displaying content from external platforms, managing contacts and sending messages, contacting the user, managing support and contact requests, content commenting, SPAM protection and remarketing and behavioral targeting. Users can find further detailed information about such purposes of processing and about the specific personal data used for each purpose in the respective sections of this document.

DETAILED INFORMATION ON THE PROCESSING OF PERSONAL DATA

Personal data is collected for the following purposes and using the following services:

ANALYTICS

The services contained in this section enable AI Meets FM to monitor and analyze web traffic and can be used to keep track of user behavior.

GOOGLE ANALYTICS (GOOGLE INC.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the data collected to track and examine the use of this website, to prepare reports on its activities and share them with other Google services. Google may use the data collected to contextualize and personalize the ads of its own advertising network.

Personal Data collected: cookies and usage data.

Place of processing: US – Privacy Policy – Opt Out.

CONTACTING THE USER

MAILING LIST OR NEWSLETTER (THIS WEBSITE)

By registering on the mailing list or for the newsletter, the user’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning this website. Your email address might also be added to this list as a result of signing up to this website, signing up to AI Meets FM support center or after making a purchase.

Personal Data collected: email address.

CONTACT FORM (THIS WEBSITE)

By filling in the contact form with their data, the user authorizes this website to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header.

Personal Data collected: email address, first name and last name.

CONTENT COMMENTING

Content commenting services allow users to make and publish their comments on the contents of this website. Depending on the settings chosen by AI Meets FM, users may also leave anonymous comments. If there is an email address among the personal data provided by the user, it may be used to send notifications of comments on the same content. Users are responsible for the content of their own comments. If a content commenting service provided by third parties is installed, it may still collect web traffic data for the pages where the comment service is installed, even when users do not use the content commenting service.

COMMENT SYSTEM MANAGED DIRECTLY (THIS WEBSITE)

This Application has its own internal content comment system.

Personal Data collected: email address, username and website.

DISPLAYING CONTENT FROM EXTERNAL PLATFORMS

This type of service allows you to view content hosted on external platforms directly from the pages of this website and interact with them.

This type of service might still collect web traffic data for the pages where the service is installed, even when users do not use it.

GOOGLE FONTS (GOOGLE INC.)

Google Fonts is a typeface visualization service provided by Google Inc. that allows this website to incorporate content of this kind on its pages.

Personal Data collected: usage data and various types of data as specified in the privacy policy of the service.

Place of processing: US – Privacy Policy.

GOOGLE MAPS WIDGET (GOOGLE INC.)

Google Maps is a maps visualization service provided by Google Inc. that allows this website to incorporate content of this kind on its pages.

Personal Data collected: Cookies and usage data.

Place of processing: US – Privacy Policy.

GRAVATAR (AUTOMATTIC INC.)

Gravatar is an image visualization service provided by Automattic Inc. that allows this website to incorporate content of this kind on its pages. Please note that if Gravatar images are used for comment forms, the commenter’s email address or parts of it may be sent to Gravatar – even if the commenter has not signed up for that service.

Personal Data collected: email address and usage data.

Place of processing: US – Privacy Policy.

INSTAGRAM WIDGET (INSTAGRAM, INC.)

Instagram is an image visualization service provided by Instagram, Inc. that allows this website to incorporate content of this kind on its pages.

Personal Data collected: Cookies and usage data.

Place of processing: US – Privacy Policy.

VIMEO VIDEO (VIMEO, LLC)

Vimeo is a video content visualization service provided by Vimeo, LLC that allows this website to incorporate content of this kind on its pages.

Personal Data collected: Cookies and usage data.

Place of processing: US – Privacy Policy.